Should I Include a Submission Letter With My Application to IRCC?

Whether it’s a work permit or application for Permanent Residency, a submission letter isn't always a mandatory requirement, but it can be a valuable addition to your application. Here's a detailed breakdown of when and why you might need one:

What is a Submission Letter?

Sometimes referred to as a Representative Letter or Letter of Explanation, a submission letter is a formal document that you provide with your application to summarize and organize your application materials. It typically includes:

• An introduction of yourself and your purpose for the application (what type of application you’re submitting; your biographical information; and relevant eligibility criteria that’s been met)
• A summary of the key elements included in your application (work experience, education, language scores, etc.)
• Any special considerations or additional information for the visa officer

When You Might Need a Submission Letter

Permanent Residency (PR) Applications: A submission letter can be beneficial for various PR pathways, such as family sponsorship, provincial nominee programs, Express Entry, and Atlantic Immigration Program.

Temporary Residency Applications (Study Permits or Work Permits): It's less common but can be useful for providing additional information that supports your eligibility when the IMM forms do not allow you to elaborate.

To clarify your application: If your application has complex details or you want to highlight specific aspects of your background, a submission letter can help the visa officer understand your situation better.

To address issues or gaps: If there are gaps in your documentation or potential issues, a submission letter can address these pre-emptively and provide explanations.

To argue a previous refusal: If you’ve had a previous application refused, a submission letter is a good place to address the officer’s concerns like lack of ties to home country or irregular status in current country of residency.

What to Include in a Submission Letter

• State your name, application type, and date of birth. If you have a UCI, include that as well.
• Explain the purpose of the letter and your goal with the application.
• Provide a brief summary of your background and why you meet the eligibility of the program you’re applying under.
• Summarize the documents you’re submitting and highlight any documents that are crucial or might need special attention.
• Offer any relevant information that will help the officer understand your application better and mention any additional documents you’re providing or any discrepancies in the information.

Conclusion

While a submission letter is not always a requirement, it can help clarify your application, address potential issues, and present your case in a more organized manner. Always check the specific requirements for your application type on the IRCC website.